Top 20 Digital Workplaces for 2022

Is your company’s workforce located all across the globe?  Or are your workers settling into a new, more flexible future?  Over the past several years, a growing number of workers have shifted to a virtual work environment, also called a digital workplace.  During the pandemic, nearly 70% of full-time workers surveyed moved to full-time remote work from their home office.  Of those, 90% said they expect to work from home following the pandemic.  In addition, working from home in the post-pandemic world is becoming increasingly more important to employees.  According to research by OWL Labs, 46% of people stated that they would look for another job if they were no longer allowed to work from home. 

Source: owllabs.com

As more and more workers shift to flexible work in a post-pandemic future, leaders are adjusting their infrastructure to follow suit.  How are all these workers doing their jobs online?  What resources do they need to thrive and succeed?  Digital workplaces are crucial for any company looking to maintain a flexible, collaborative and virtual workforce during the remainder of the pandemic and beyond. 


What is a Digital Workplace

A digital workplace is a technology framework which helps centralize an organization’s applications, data, and endpoints in one primary online space, allowing employees to work together online in a collaborative way. It brings together programs and work processes to simplify life for workers.  Any fully fledged digital workplace will have the following features: 

💻 Virtualization

Digital workplaces will give users end-to-end access to all resources they need to work remotely, no matter the platform. 

💻 Collaborative Tools
All digital workplaces will feature file sharing capabilities as well as data sharing and content collaboration tools. 

💻 Endpoint Management

Digital workplaces should feel seamless to the end user. Workers should be able to use their laptops, smartphones, tablets, and other devices at any time of day and have the same central experience across those devices. After all, no workers work alike.

💻 Strong Security Features

A scalable infrastructure should also feature training for employees on how to manage data as well as a secure back-end. 


What to Look for in Digital Workplace Software Solutions 

Before we start comparing the top digital workplace software solutions and tools, let’s talk about what you should look for when choosing such a tool. There are several key areas that make a difference for companies: flexibility, a unified employee experience, and enhanced security (with support).

1. Unified Employee Experience

Many companies start their search for digital workplaces in hopes of finding a tool to unify their employees and create a uniform experience for everyone. Without a proper digital workplace in tact, some workers may feel themselves unable to find certain documents, collaborate effectively with their colleagues, or unable to figure out their employee scheduling system

Source: statista.com

It can be difficult for workers in different time zones to have the same experiences as their counterparts somewhere else. The best digital workplace for your company should help unify the employee experience, no matter the location, and promote greater collaboration and integration.  For some companies, that may mean better calendar scheduling tools that integrate with their email tools; for others, the priority may lie with a centralized file sharing system that all employees can access.


2. Enhanced Security Protection (with support)

Security, malware, and data breaches are all top priorities for many companies, especially if they have remote teams in different locations.  Any digital workplace should allow your IT team to tap into network traffic, files, users and more. Machine learning and artificial intelligence (AI) tools can be built into your digital workplace to better protect your company. 

As with any tool for your business, you’ll want to ensure that your digital workplace comes with some type of support. You don’t necessarily need 24/7 support, of course, but you should have a way to get answers if you need them.


3. Flexibility and Cohesion

Studies show that by 2025, 36.2 million Americans will be working remotely; that’s more than double the number of remote workers prior to the pandemic. Many companies will find their workforce of the future may be working remotely full-time, or may opt for a flexible schedule. 

Source: upwork.com

That’s why finding a flexible and cohesive tool is absolutely critical. If the digital workplace isn’t easy to use, no one will feel comfortable using it. Instead, the tool will become something workers dread. Your digital workplace solution should make workers’ lives easier and more cohesive, not more complicated. The features included in your digital workplace tools should be features that your teams need to do their jobs and better collaborate, as well. 


The Top 20 Digital Workplaces for 2022

It’s time to deep dive into our top 20 digital workplace solutions for 2022. These tools will help your workforce to collaborate and communicate better co, no matter the location, all while offering those important enhanced security features. 

1. Interact

Interact is an intranet software for internal communication purposes that helps organizations better connect and communicate with their employees. 

Services: Content management, people directory, communities, analytics, forums, onboarding and enrollment, personalizations; the tool offers a number of integrations to external platforms, including Office 365, Concur, ServiceNow, Salesforce, Google Workplace, Workday and Box.

💡 Interact Features:

Interact has no shortage of features that make it one of the best internal digital workplaces:

  • Manage all your communications and content from a single platform
  • Personalization tools allow employees to customize their experience
  • Integrations to external platforms like Salesforce or Workday bring together your business platforms 
  • Interact design allows for engaging mobile content as well as desktop content
  • A “communities” features allows managers to simplify group collaboration

✔️ Interact Pros and Cons:

😊 Easy to use for non-technical staff

😊 Accessible customer support

😊 Provides integrations to unify your business segments 

😩 Some workflow functionality can be labor intensive 

😩 Email notifications can be confusing

💰 Interact Pricing:

Pricing available upon request


2. Asana

This digital workplace tool is a popular option for many content-based businesses looking to centralize their work in one place and bring teams together. 

Services: Analytics and reporting, portfolios, calendars, boards, goal tracking, automation, project management tools, external integrations and admin controls to work around teams. 

💡 Asana Features:

Asana has no shortage of extensive features to better manage teams and tasks in one central location. Their content and project management tools are unrivaled, and include the following features:  

  • Comprehensive project management tools help leaders manage all aspects of the process with deadlines, projects, tasks, milestones, and due dates, among others. 
  • Reporting tools provide an in-depth look at their team members, their workload, and goals. 
  • Extensive admin controls help promote collaboration both inside and outside the organization
  • Communication tools to bring about collaboration through messaging, comments, and forums
  • Integrate Asana with external tools like Google Suite, Slack, and more. 

✔️ Asana Pros and Cons:

😊 Good value for the price

😊 Easy to use

😊 Extensive project management tools

😩 Limited integrations 

😩 Can be overwhelming for new users

💰 Asana Pricing:

Base: $0/month

Premium: $10.99 per user, per month, if billed annually

Business: $24.99 per user, per month, if billed annually


3. MangoApps

MangoSuite, also known as MangoApps, combines employee communication, intranet, and teamwork in one portal for workers. Using one single system across the entire company can empower employees and increase their productivity.

💡 MangoApps Features:

The all-in-one employee platform features:

  • Centralized notification system to ease the burden of checking every platform 
  • Employee recognition tools to help gamify the feedback process
  • Collaborative wikis to help build knowledge base
  • Online employee engagement tools

✔️ MangoApps Pros and Cons:

😊 With everything in one place, employees can manage their systems better

😊 Lots of options to interact with people

😩 Notification system is sparse

😩 The gamification system is confusing

💰 MangoApps Pricing:

Business: $6/month

Enterprise: Upon request

Enterprise+: Upon request


4. ThoughtFarmer

ThoughtFarmer’s internal communications intranet helps employees stay connected, informed, and engaged, no matter their location. 

💡 ThoughtFarmer Features:

ThoughtFarmer’s internal communications software comes packed with unique features:

  • Global communications possibilities, including broadcasts, messages, and required reading
  • Content management tools to allow anyone to post content
  • Collaborate with others on projects and documents on the platform
  • Extensive file management system to manage organizations’ documents

✔️ ThoughtFarmer Pros and Cons:

😊 Easy-to-use database

😊 Connecting employees to each other is simple with this platform

😊 Great support team to help problem solve

😩 Working with files in ThoughtFarmer can be difficult, and changes might got lost

😩 Minimal types of security roles might be challenging for larger organizations

💰 ThoughtFarmer Pricing:

ThoughtFarmer is priced per user, per month, and billed annually. 

50 - 99 users: $10 per user, per month

100 - 199: $8 per user, per month

200 - 499: $6 per user, per month

400 - 999: $5 per user, per month

More than 1,000 users: Upon request


5. WorkGrid

This digital workplace tool helps organizations streamline communications and better connect employees, no matter the device. Workgrid helps deliver personalized and contextual information to each employee to keep them engaged. 

💡 WorkGrid Features:

WorkGrid comes packed with features to help elevate your digital workplace, including:

  • Smart notification tools to help deliver personalized and contextual information to each employee, no matter they role or location
  • Microapps allow employees to access their personal information, including time off and payroll
  • Workplace chatbot helps answer questions as the first line of defense
  • Task-based processes and automated workflows 

✔️ WorkGrid Pros and Cons:

😊 Communication tools can help sync project management

😊 Personalization features

😩 Notifications are confusing and may glitch

😩 Support and maintenance can be pricey

💰 WorkGrid Pricing:

Pricing available upon request. 


6. MicrosoftYammer

Unlike Microsoft Teams, which is mentioned later on this list, Microsoft Yammer is a social networking tool to engage workers across your organization. This enterprise tool helps connect everyone to build knowledge and engage employees. 

💡 MicrosoftYammer Features:

MicrosoftYammer acts as a social network for your organization and includes the following tools:

  • Enterprise microblogging
  • Social directory featuring all employees 
  • File sharing for documents, links, and media
  • Integration with other Office 365 products
  • Public and private groups allow employees the opportunity to collaborate

✔️ MicrosoftYammer Pros and Cons:

😊 Adaptable

😊 Easy to use

😩 Doesn’t integrate well with other Microsoft Office tools 

😩 Competes with Microsoft Teams and may fall short, depending on needs

💰 MicrosoftYammer Pricing:

Basic: free

Enterprise: $3 per user, per month

Sharepoint Plan 1 and Enterprise: $4 per user, per month

Sharepoint Plan 2 and Enterprise: $8 per user, per month

Office 365 E Plans 1-4 and Enterprise: $8 - $24 per user, per month


7. KissFlow Digital Workplace

KissFlow is a unified digital workplace that helps users manage work processes and processes as well as collaborate. The platform handles a wide range of tasks, from budget approvals to customer inquiries to advertising campaigns, all on a single platform. 

💡 KissFlow Features:

KissFlow has a number of features for companies looking for a do-it-all digital workplace: 

  • Automated data collection and analysis helps cut down time spent on analytics
  • Workflow management tools include project management tools to work smarter, not harder
  • Unlimited social features and contextual chat allow everyone to work their own way
  • Complex workflows and advanced assignment methods
  • Unified platform 

✔️ KissFlow Pros and Cons:

😊 Comprehensive tracking tools 

😊 Easy to use and access

😩 Lack of training for onboarding 

😩 Support can be slow to respond

💰 KissFlow Pricing:

Free: $0 with limits on usage

Basic: $5 per month, per user

Advanced: $12 per month, per user

Fully Loaded: $25 per month, per user

Enterprise: Upon request


8. Microsoft Teams

Microsoft Teams is one of the most popular digital workplace tools on the market today. With Teams, your employees can create content, collaborate, and share content with everyone to stay organized, among other tools. 

💡 Microsoft Teams Features:

Microsoft Teams has no shortage of digital workplace features that make it one of the most popular platforms around:

  • Extensive online meeting and video conference options, including live events and webinars
  • Online sharepoint site helps store documents in central locations
  • Channels and teams features helps build team structure online
  • Integrations with third-party tools

✔️ Microsoft Teams Pros and Cons:

😊 Easy-to-use chat feature reduces emails

😊 Stay connected across all devices

😊 Extensive ways to connect online

😩 Online file structure can be confusing is the biggest flaw for many users

😩 Limited flexibility on some channels 

💰 Microsoft Teams Pricing:

Free: Free annual plan with limited options

Essentials: $4/per user per month

Business Basic: $5/per user per month

Standard: $12.50/per user per month

Business Premium: $20/per user per month


9. Powell 365

Powell 365 software helps organizations in the midst of their digital transformations create digital workplaces on top of Microsoft 365 products. 

💡 Powell 365 Features:

Help drive your company’s digital transition to the future of work with these features:

  • Individualized tools for marketing teams, HR teams, sales teams, and IT teams
  • Add-on tools to enhance collaboration in Microsoft Teams
  • Flexible intranet solutions for internal comms
  • Features to help better connect your organization 
  • Provide access to key documents to people across the company

✔️ Powell 365 Pros and Cons:

😊 Personalization for your organization 

😊 Improved access to documents across the organization

😩 To use Powell 365, your organization needs to have Microsoft 365 tools

💰 Powell 365 Pricing:

Pricing available Upon request  


10. Monday.com

Monday.com is an open platform bringing together teams with custom-built solutions for teams. Their project management platform helps ease communication barriers, move projects forward, and align teams. 

💡 Monday.com Features:

Monday.com has complex project management tools to help drive productivity: 

  • Customizable and flexible workflow features
  • Integrations with Google Suite, Slack, MailChimp, and more
  • Automation features to help get the job done faster
  • Data-driven insights through the dashboard
  • Project management tools like timelines, visualizations, project planning, milestone tracking, and more

✔️ Monday.com Pros and Cons:

😊 User-friendly, comprehensive project management tools

😊 Automation tools 

😊 Versatile uses

😩 Platform can be slow when there’s a lot of data to display

😩 Time tracking can be tricky to use

💰 Monday.com Pricing:

Individual: $0/year for two seats

Basic: $8/seat per month or $24/month, billed annually

Standard: $10/seat per month or $30/month, billed annually

Pro: $16/seat per month or $48/month, billed annually

Enterprise: Upon request


11. Smarten Spaces Hybrid Workplace Software

Smarten Spaces’ hybrid workplace harnesses the power of artificial intelligence to connect people with a hybrid workplace solution. The program specializes in scheduling spaces, both online and virtual, for workers. The Smarten Spaces’ hybrid workplace also has features for HR teams, IT service teams, and more. 

💡 Smarten Spaces Features:

Smarten Spaces is one of the only platforms working to manage the day-to-day practical elements of returning to the office. They include a number of features to help teams manage flexible workers:

  • Integrate your workplace with external tools such as Google Suite, Cisco, Microsoft Teams, and more
  • Use a central management system to organize your workforce both inside the office and outside the office
  • Every employee may be coming into the office different days; this tool can help manage desks, availability, and more
  • Workplace safety features to guide contact tracing, vaccination status, and more
  • Visitor management system for guests

✔️ Smarten Spaces Pros and Cons:

😊 One of the only tools managing the return to office

😊 Easy to use

😩 This tool is highly specialized and doesn’t manage actual employee work processes and collaboration

💰 Smarten Spaces Pricing:

Pricing available upon request.


12. Citrix Workspace

Citrix transforms the digital workspace, putting the power in employees’ hands with more freedom and security. Their platform is available online and offline, mobile or desktop, no matter the location. Citrix’s selling point is that users can access and operate their desktops in a datacenter, office, or cloud seamlessly on their own machines. 

💡 Citrix Features:

Citrix has a number of advanced features to truly help make work flexible and digital, no matter the platform: 

  • Help bridge the gap between your physical office computer and remote workstation
  • Unified endpoint management to facilitate the process
  • Employees have the flexibility to access their workspace no matter the location or device

✔️ Citrix Pros and Cons:

  • 😊 Seamless and secure access to digital workplace
  • 😊 Everything is easy to find in the platform
  • 😩 Poor internet connection may result in a broken connection
  • 😩 Support team may struggle to fix issues

💰 Citrix Pricing:

Prices available upon request.


13. Robin

This cloud-based office scheduling software allows leaders to manage their office workspace, including booking meeting rooms, finding desks, and general office management. 

💡 Robin Features:

Robin has a number of features to simplify office management:

  • Integrations with Outlook, mobile apps, and more to connect the platform to your workflow
  • Real-time analytics help teams make smart decisions in the moment
  • Workers can book spaces and desks to help ease the return to office
  • Workplace analytics can help improve the office space over time
  • Map out your office to give users a better understanding of the space

✔️ Robin Pros and Cons:

😊 Easy to use to book space

😊 Integration with common office platforms like Outlook

😩 Forgetting to “check-in” can delete your reservation

😩 Interface can be confusing

💰 Robin Pricing:

Base: $1,500/year

Pro: $3,500/year

Premiere: Upon request


14. Noodle

This all-in-one internal communications platform helps teams manage documents, data, and content management for the organization. Noodle comes as a cloud product or an on premise product. 

💡 Noodle Features:

Though simple, Noodle offers a number of features to help users create a more agile digital workplace:

  • Workflow features help easily outline who will do what - and when
  • A straightforward file storage system has capacity for unlimited folders
  • Calendar tools help facilitate enterprise scheduling; Noodle comes with public and private calendars
  • Built-in video conferencing and chat tools 
  • Company directories will list out all employees to increase exposure

✔️ Noodle Pros and Cons:

😊 Good value for the price

😊 Simple collaboration tools

😊 Effective customer support

😩 No mobile or app support

💰 Noodle Pricing:

Small business: $200/month

Corporate: $500/month

Enterprise: $800/month

On-premise software: $12,500 one-time payment


15. Hub

Hub is an intelligent intranet solution and secure client portal for teams, organizations, and remote teams. The platform helps facilitate collaboration, communication, and sharing. 

💡 Hub Features:

Hub has a number of modern features to help bring together workers. These are just a few of the numerous features: 

  • Modern newsfeed sent to each user to keep them informed
  • Instant messaging between groups or individuals 
  • Staff directory to help workers find colleagues
  • Automated forms help expedite workflow and data collection
  • In addition to storing files, users can also collaborate on files
  • Use surveys and quizzes to interact with users 

✔️ Hub Pros and Cons:

😊 Simple and easy to use

😊 Versatile, flexible, and visually appealing

😩 Without training, users may struggle to find their way around 

😩 No Android or iPad support

💰 Hub Pricing:

MyHub 150: $130/month

MyHub Unlimited: $200/month


16. Skedda

Skedda is the world’s leading online booking and scheduling platform, the perfect option for offices looking for tools to help them manage the return to the office. This tool helps people automate time-consuming tasks to save time. 

💡 Skedda Features:

Skedda has no shortage of easy-to-use features that differentiate them in the market:

  • The Skedda calendar helps users visualize the entire booking process - and who has booked what space
  • Automation tools will help save time in the booking process
  • Leaders have the ability to determine how people can use certain spaces
  • Interactive maps with real-time data
  • Online payment integration with Stripe
  • Mobile integration

✔️ Skedda Pros and Cons:

😊 Comprehensive rules to help manage each space according to its own rules

😊 Great, quick support team

😊 Flexible set-up

😩 The pricing tiers may not have an option for mid-tier businesses

💰 Skedda Pricing:

Skedda has individualized pricing options on their website, and you can opt between one of their below plans or make your own. If your organization has more than 15 bookable spaces, you will need to get a quote. 

Core: $0/month for 5 spaces

Pro: $52/month for 10 spaces

Premium: upon request.


17.  CoScreen

CoScreen is a unique digital workplace that puts the emphasis on sharing your screen and collaborating - while still maintaining your privacy. The program lets you simultaneously share your screen while editing the content. 

💡 CoScreen Features:

CoScreen’s emphasis on screen sharing and video chats help teams collaborate in real time. The program has a number of features for users:

  • With multi-screen sharing, teammates can collaborate on content at the same time to work faster
  • Simultaneous desktop screen sharing allows users to share any desktop or browser app with a click
  • High-quality audio and video chat

✔️ CoScreen Pros and Cons:

😊 Unique product that helps many teams that need to work together at once

😊 More screen sharing options than competitors 

😩 Minimal features

😩 Users come across software bugs

💰 CoScreen Pricing:

Basic: free

Pro: $20 per user, per month

Enterprise: Upon request


18. Omnidek

Omnidek is a cloud-based business process management (BPM) solution. This digital workplace tool helps give organizations the power to organize their information, build an intranet portal for internal communication, and bring their workflows onto a unified platform.

💡 Omnideck Features:

Omnidek has a number of tools to help businesses streamline their processes:

  • Build dynamic web and mobile forms to collect data
  • Real-time analytics
  • Seamless workflow processes that emphasis accountability at each step
  • Omnidek comes packed with templates to speed up your workflow
  • Collaborate in real-time with coworkers
  • Mobile and web access

✔️ Omnideck Pros and Cons:

😊 Easy to use

😊 Supportive customer service will work with businesses to find a solution

😩 Expensive pricing may not work for small businesses

😩 Some workflow processes cannot be tailored or adapted

💰 Omnideck Pricing:

Starter: $850/month

Small business: $1,500/month

Midsize business: $2,500/month

Enterprise: Upon request


19. Wrike

This cloud-based digital workplace features workflow management, team dashboards, analytics, performance reports, Kanban boards, time tracking, and more. 

💡 Wrike Features:

Wrike has no shortage of features that make it a comprehensive digital workplace tool:

  • Hundreds of different integration options, including Jira and Github
  • Workflow processes tailored to your needs
  • Eliminate extra emails with real-time communication and project management
  • Comprehensive project and task management with workflow overload overview 

✔️ Wrike Pros and Cons:

😊 Great ways to visualize projects and workflows

😊 Easy to use

😊 Efficient at high-level project management and milestones

😩 Conversations may get lost in subtasks

💰 Wrike Pricing:

Free: $0

Professional: $9.80 per user, per month

Business: $24.80 per user, per month

Enterprise: Upon request

Pinnacle: Upon request


20. Tribeloo

This cloud-based desk and meeting room booking software helps bring together teams in the workplace. The tool helps offices understand how their space is being used, and what they can do to reduce operating costs. 

💡 Tribeloo Features:

Tribeloo offers a robust solution for booking spaces in offices, including the following features:

  • Visualize where you team is located - and book space near them
  • Free up space when you are out of office
  • With the help of artificial intelligence, office managers can easily control the office space
  • Drag and drop functionality to make changes on the go
  • Define user privileges and determine when people can book rooms - and when they cannot
  • Analytics to better understand how your team uses the office

✔️ Tribeloo Pros and Cons:

😊 Good value for the price

😊 Easy to use

😊 Provides recommendations for different social media platforms

😩 Calendars are a bit glitchy

😩 Pricing is confusing and some integrations cost extra 

💰 Tribeloo Pricing:

Tribeloo has individualized pricing options on their website, and you can make your own plan based on your needs. If your organization needs integrations with Outlook or other Google tools, it will cost extra. 


Wrap Up

If your team is located in different parts of the city, or even different parts of the world, digital workplaces are essential to help bring together the team and unify the employee experience. When looking for the perfect digital workplace, keep in mind your organization’s needs, your budget, and your goals for the tool.