A Comprehensive Guide to Inventory Management Software

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Your business loses substantial money if your inventory system still suffers from duplicate entries and human errors. As technological advances flood the business landscape, some would think inventory issues are a thing of the past. Yet, this couldn't be farther from the truth. 

According to statistics on supply chain technology adoption, only 40% of companies currently use inventory and network optimization technologies. Since many businesses have yet to adopt inventory management systems, stock control is inefficient.

As you scale your business into new sales channels, your order volume increases, and so will the complexities of filling orders from various marketing channels. If you are still managing your inventory manually, there will come a time when it becomes overwhelming and unsustainable. This is where inventory management software comes into play. This inventory system is essential for creating a process for tracking and managing your inventory, especially as your business grows.

A Comprehensive Guide to Inventory Management Software:

Inventory Management Software: An Overview

Any business that keeps products or raw materials on hand must keep track of its stock. Traditional inventory management is a laborious, time-consuming manual process susceptible to errors. Today, you can use inventory management software to speed up the process, reduce mistakes, and make tracking and ordering the products you sell easier. Besides facilitating increased orderliness and productivity, inventory management systems are often straightforward and intuitive.

Inventory management is an integral aspect of your supply chain because it lets you keep track of when you buy, store, and sell your goods. When you know each product's location, you can check your inventory levels at a micro level. Once accurate inventory records are kept across all sales channels, you can use this data to prepare for inventory and automate reordering, making your stock management system even more efficient.

When you can automatically track how much stock you have and where it is, inventory management goes from being a time-consuming, manual task to a critical part of your business's growth strategy.

Inventory Management Software: Nuts and Bolts

Most inventory management systems today are cloud-based, providing users numerous benefits. A cloud-based system eliminates the need for servers, an IT team, and creating your cybersecurity plans. Instead, the software company oversees the inventory system, so choosing a provider with high-quality service is imperative. Investment management software is often available as a monthly subscription, and if you partner with a good vendor, it can simplify managing the system. 

Pricing for the inventory management software typically varies from $99 per month for basic plans to $3000 per month for premium services. The company's size primarily determines the rate. Variables like the number of locations the system must service, the volume of orders received, and the number of items in stock also affect the cost of the software.

Inventory management software offers a variety of features. One of the essential features is inventory control, which allows you to monitor your goods as they arrive and leave your shop and storage. Some automated inventory systems also allow you to record and keep the right amount of merchandise on hand. Others have integrations that track items in real time and update the accounting system as needed.

Inventory systems also tell you how many parts or components you'll need to make or build your final product. If you don't have this data, you might end up with too much stock which will affect your bottom line, or insufficient supply to meet customer needs.

Inventory Management Software: The Benefits

Using inventory software has various benefits, including:

benefits of using inventory management software

High-level automation

Arguably the most important benefit of using inventory management software is automation. When your inventory system is automated, human errors are less likely to happen, which saves you time and money. Once the guidelines for the system are set, the system can do repetitive tasks with little manual assistance. This gives you real-time insight into your stock levels as your stock count updates instantly after a sale. 

This feature is also vital for accurate forecasting and ensuring a positive customer experience by avoiding overselling.


Inventory software tracks every item that arrives and departs throughout manufacturing, warehousing, and sales. Most systems also include a point of sale (POS) system for handling transactions and payments. If you already have a POS system, you can integrate it with the inventory software. This means that the inventory is more accurate, resulting in improved budgeting and better relationships with customers and partners.

Multi-channel stocks

Overselling on multiple channels can be an issue for any business, especially for eCommerce. If you don't have an accurate merchandise audit, it's easy to run out of supplies without notice, leading to stockouts. When this happens, you lose potential clients and will have difficulty retaining repeat customers. Some marketplaces can also prohibit your store when you oversell. An inventory software tracks orders and inventory across your sales channels simultaneously, letting you know when to restock.

Streamlined reordering

Effective inventory software will not only give you a detailed list of everything you have in stock, but it can streamline reordering essential items, so you never run out. You can also configure it to help you order sufficient items to keep filling orders without keeping “dead stock,” which is a product that goes bad or sits on your shelves for a long time.

Greater productivity

Inventory management software can help businesses boost overall production rates. If you have little or no inventory issues to fix, you can concentrate on manufacturing high-quality products at a quicker pace. You can also reallocate labor hours to other tasks to increase production efficiency.

Greater productivity

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Comprehensive stock control reports tell you what you have in storage, so your staff doesn't waste time searching for items that aren't there. This makes picking, packing, and shipping more straightforward so that you can complete more orders as quickly as possible. Inventory software also reduces costs by not ordering excessive quantities of a product with low sales volume. If you have accurate data and insights reports, you know which products need constant restocking and which don't.

Enhanced data security 

Only essential personnel have access to the system with automated inventory, which helps minimize data breaches. Inventory software also aids in keeping the company's internal operations private, which can function as a barrier against cyberattacks.

Enhance the supply chain 

Even as efficient as you can, problems still arise with supply chains. You can minimize potential issues with a supply chain diversification strategy if you have inventory software. With your stock data, you can plan ahead for peak seasons. You can approximate the number of items you need to order from your suppliers.

Inventory Management Software: Top Vendors in 2022

Here are five of the most used inventory management software for different businesses today. The best system for your company relies on its specific stock requirements.

inventory management software

1. Zoho Inventory

Zoho Inventory

Zoho is a leading free inventory management system for small businesses and startups. Its streamlined mobile app also makes it ideal for entrepreneurs constantly on the move. Zoho offers a comprehensive free plan that has a lot of excellent features. It lets you take preorders on out-of-stock items, arrange drop-shipping, and oversee multi-currency payments. These procedures allow small businesses to organize their inventory without worrying about limited resources. Additionally, Zoho offers low-stock alerts, picking and packaging, and several interfaces with eCommerce and customer relationship management (CRM) applications.

Zoho’s paid services have many more advanced features, such as managing multiple locations, keeping track of batches and serial numbers, and syncing your business with various Shopify stores. Paid services also include integrations with third parties such as Fulfilled by Amazon. 

The paid subscription for Zoho begins at $79 per month.

2. NetSuite ERP Inventory Management

NetSuite ERP Inventory Management

NetSuite ERP Inventory Management is an award-winning cloud-based software for medium to large businesses. The solution gives you complete management control over your inventory, regardless of volume or location. Using its built-in tools and features, you can monitor inventory in multiple locations and check cycle points, reorder counts, and stock levels. The system ensures you have enough stocks to meet order demands at any time.

NetSuite’s inventory software optimizes your supply chain to align with your other fiscal management processes. Its key features include automated computation of key settings, inventory control and stock visibility across your business, and location-based planning. The system consists of several tools for streamlining the key operation of retaining enough inventory to meet service demands. 

Its stock take feature lets you sort lists by unit sales or value so you can track them better, count products accurately, and have better control over your assets.

To get a quotation, users need contact the software provider.

3. Ordoro


Ordoro is an all-in-one platform designed specifically for eCommerce sites. It promotes multichannel selling. Ordoro ensures a seamless inventory flow of information to and from your integrated accounts, whether for sales or supply chain. It lets you make a master list of all your products across all your sales channels. This enables you to update descriptions, images, branding, and more with just a few keystrokes.

Additionally, Ordoro provides vendor management features that simplify drop-shipping. You can designate suppliers for certain catalog products. If a client requests that specific item, Ordoro can automatically send the order to the allocated vendor, removing the intermediary to increase supply chain efficiency and ensure that the consumer receives their purchase on time.

Odoro has a free trial subscription for a brief duration. The premium version starts at $499.00 per month.

4. Square


Square is an popular system with a comprehensive POS solution suitable for retailers, particularly restaurants. Square is a one-stop shop for those looking to manage inventory for free or at a fraction of the cost, complete with all the bells and whistles of good inventory software. 

When you acquire Square services, you also get free access to the company’s inventory management software for one location. You will receive in-store sales, eCommerce and mobile app integrations, invoicing tools, and stock take features in conjunction with a sleek POS system.

Square Inventory is designed to let you spend less time doing your inventory and more time with your customers. You can access your Square dashboard to oversee your inventory from anywhere and on any device. It allows you to get reports on the current list and bulk update stock levels. The system will notify you via email when an item runs low, so you’ll always know when and how much to restock.

Paid Square subscriptions that include inventory management software start at $60 per month.

5. ShipHero


ShipHero is an advanced order fulfillment platform that provides comprehensive solutions for business operations such as ordering, inventory, shipping, and returns for fully operational, multi-location, large businesses. The cloud-based platform automates the entire order cycle, making it ideal for big eCommerce companies and third-party logistics providers. ShipHero also links with over 20 shipping and eCommerce platforms, enabling you to pick your courier and sales channels.

The software has a built-in auto-syncing feature that lets you keep track of your inventory without using multiple apps and databases. This is handy whether you run your retail site or advertise through different channels. 

ShipHero ensures you never run out of stock or are priced out of Amazon and other popular online marketplaces by your competitors. It has a smart logistics system that lets you instantly find where any ordered product is. Its mobile solution enables you to scan barcodes with your phone, which is crucial for ensuring that all items ordered are packed and ready for shipment.

ShipHero’s inventory software does not have a free plan. It does, however, offer a free trial with a 30-day money-back guarantee.

6. inFlow Inventory

inFlow Inventory

inFlow inventory software is ideal for businesses on a limited budget since it handles stock accounting from every aspect. The system is one of the most cost-effective and user-friendly software on the market. By running in the background as you conduct day-to-day tasks, inFlow helps you manage your company more quickly and efficiently.

Most of the inFlow’s inventory tracking features are automated, making it incredibly easy to use. It has a sleek mobile app for barcode scanning and keeping you and your staff updated on stock inventory levels. InFlow is also great for beginners transitioning from tracking inventory in Microsoft Excel to a more professional software solution. The platform also integrates seamlessly with QuickBooks accounting software. This enables you to retain accurate inventory records automatically with no extra steps.

inFlow offers both free local software (inFlow On-Premise) and $99 per month cloud-based software. You can save up to 20% if you purchase an annual subscription.

Inventory Management Software: The Takeaway

Inventory management software can assist you in optimizing the way you track products as they flow through your ecosystem. It can also improve order management by automatically replenishing stock without overordering. Inventory management software is vital for minimizing human error and sustainable business growth.

When purchasing inventory management software, it's crucial to consider your industry and how your business works. For instance, some inventory management software is made for retailers only and doesn't have the essential features of manufacturing businesses. Others are designed for startups and small businesses with more compact features that are not enough for large enterprises. 

Once you better understand what tools and features you need, you can make a sound business decision. Research and check which reputable inventory management software can offer you the best features for your needs.

About the Author
Geri Mileva, an experienced IP network engineer and distinguished writer at Influencer Marketing Hub, specializes in the realms of the Creator Economy, AI, blockchain, and the Metaverse. Her articles, featured in The Huffington Post, Ravishly, and various other respected newspapers and magazines, offer in-depth analysis and insights into these cutting-edge technology domains. Geri's technological background enriches her writing, providing a unique perspective that bridges complex technical concepts with accessible, engaging content for diverse audiences.