Top 20 Group Scheduling Software Tools

For a free solution, you can check out HubSpot’s meeting scheduler. It integrates with Gmail, G Suite, Outlook, and Office 365 for Windows. So, all you need to do is link it with your Office 365 or Google calendar and you can sync your availability automatically. 

While it’s basic, you can customize the length of your meeting. Plus, you can also have various meeting lengths. 

The group meeting links feature makes it a great tool for organizing internal meetings among team members. Though, it also allows you to add prospects automatically to your HubSpot contacts database, making it a great sales tool too. 

Key features include:

With more than 10 million users across the globe, Calendly is probably the most well-known group scheduling tool on our list. In fact, you’ve probably used Calendly at least once before (especially if you needed to book a demo with a software solution, something which we often do). 

Founded in 2013, it’s trusted by big brands like eBay, Lyft, and L’Oréal to simplify their scheduling. It will only share times by taking into account your availability across all of your calendars. Then, when your invitee selects a slot for the meeting, it gets confirmed right away. Though, rest assured that if you should reschedule, that too is straightforward and fast. 

Key features include:

In the traditional sense of the word, it’s not a good idea to admit to your boss that you’re doodling during meetings. Unless, of course, you’re using Doodle to schedule meetings like a boss. 

Used by more than 70,000 companies, with Doodle you can start to book appointments in just five minutes. To give you an idea of its popularity, according to the company website, they schedule nearly 80,000 meetings per day. 

One of the features that deserve a special mention is the ability to add a custom logo and branding. This will give your meeting an even more professional look. 

Key features include:

Launched in 2010, Bookeo is one of the older software solutions on our list. Whether you’re a one-man show or a global business, their advanced, yet intuitive, online booking system and scheduling platform can help you to process and manage bookings with ease. In fact, to date they’ve processed more than 60 million bookings. 

CalendarHero (formerly called Zoom.ai) offers intelligent meeting scheduling automation. Using their web scheduler, personal scheduling links, and their automated assistant, they help their clients to organize 1:1, group, or video meetings automatically. To limit double-bookings, you can sync unlimited calendars from iCloud, Google, Outlook, Exchange, and Office 365. 

For added convenience, they have a number of smart time settings. It can, for example, automatically identify time zones, create buffers between meetings, and include a minimum notice period before a meeting can be scheduled. 

Cogsworth is a calendar web app that lets you sync your Google, Google Workplace, G Suite, Office 365, Outlook, Apple, or iCloud calendar to their app. As part of their paid plan, you can sync two calendars to their app, but they also have an add-on feature that lets you sync more calendar connections. 

It offers a decent selection of integrations. Not only does it integrate with Google Meet, Microsoft Teams, and Zoom to create unique video meeting links, but it also offers integration with Stripe and PayPal allowing you to collect customer payments before appointments. 

Key features include:

Based in New York, MeetFox describes itself as more than a productivity app. Instead, its goal is to be a tool to help you meet new people and keep in touch with your network. With regards to meetings specifically, you can use it to schedule meetings, manage your calendar, and collect payment (if you wish to use it for booking appointments). 

Following a rather successful year in 2021, it was acquired recently by Sendinblue, one of the leading comprehensive digital marketing platforms. So, watch this space… It will be interesting to see which new features they will add. 

Key features include:

While YouCanBookMe was officially launched in 2011, the team behind the software has been offering scheduling solutions since 2008. Trusted by thousands of customers, to date they’ve scheduled more than 72 million bookings. 

With it, you can organize face-to-face meetings or virtual meetings via Microsoft Teams, Zoom, or Google Meet. All you need to do is link your Microsoft or Google calendar, create a booking page (you have total control over the style), and share your newly created booking page (you can do this via a CRM, email, help desk or embed it into your business site). Their software will take care of any differences in time zones. 

Key features include:

Arrangr is an intuitive tool that helps you to identify the best time slots for virtual or face-to-face, individual or group meetings. For in-person meetings, it can even recommend meeting spots. 

You can use it on your mobile device or desktop and it plugs into all the main calendars (Microsoft, Apple, and Google). In addition to connecting it to your calendar, you can also link it with productivity apps like Slack and HubSpot as well as video conferencing tools like Zoom and Skype. 

Key features include:

Boomerang (previously called Baydin) is a productivity software solution that offers one-click scheduling as one of its features. Its scheduling features use email which means that it’s compatible with Gmail, Google Calendar, iCloud, iPhone, Apple Mail, and Outlook. 

In short, it uses a patented technology that they’ve affectionately dubbed the Magic Live Calendar. You can use this tech to embed a live, interactive calendar into emails. So, whenever a recipient opens an email, there will be an up-to-date version of your calendar (changes that have since occurred after you’ve sent the email will be reflected in the calendar recipients see). 

Key features include:

Trusted by well-known global brands like Adobe and Microsoft, FreeBusy is a great group scheduling tool for enterprise clients.Their AI-scheduling assistant will gather the availability from all your calendars (it integrates with the most popular calendars, including Zoho and Salesforce) to make scheduling faster and easier. In addition to multiple calendar integrations, it also has a number of web conferencing integrations, including Zoom, Skype, Microsoft Teams, and join.me. While it doesn’t currently have integration with Slack, a bot for Slack that will help you to coordinate and schedule team meetings directly via Slack is in the pipeline. 

Key features include:

ScheduleOnce by OnceHub lets you add smart scheduling to your website allowing leads and customers to schedule a meeting quickly and easily. You can connect it with your iCloud, Google Workspace, Outlook, Exchange, or Microsoft Office 365 calendars. This way, they can choose the time that’s most convenient for them to chat to someone on your team. It also offers integration with Zoom, Microsoft Teams, and Google Meet if you prefer to make use of video links. 

WhenIsGood is brought to you by the creators of YouCanBookMe. As a matter of fact, they first developed WhenIsGood so be prepared that it’s very basic and not at all feature-rich. Also, you’ll need to look past the very dated interface which is not good. 

When2meet is very similar to WhenIsGood. It’s very basic (even more so than WhenIsGood). Also, its interface is not pretty (even less modern than WhenIsGood). Though, if you don’t want to pay anything and you don’t want to share any personal details like your email address, this is a possible solution. With When2meet you can invite people to your event by emailing them, sending them a Facebook message or simply directing them to the generated link.